Special Compensatory Leave Changes effective July 1, 2012

For those that may be affected:

Changes to Security Services (Teamsters) and Professional Health Care Employees (FNA) collective bargaining contracts have impacted the earning and usage of Special Compensatory Leave Credits for holidays and office closures.

Special Compensatory Credits accrued on or after July 1, 2012, will be subject to “use it or lose it”, meaning they have no cash value.

Special Compensatory Leave Changes effective July 1, 2012

Changes to Security Services (Teamsters) and Professional Health Care Employees (FNA) collective bargaining contracts have impacted the earning and usage of Special Compensatory Leave Credits for holidays and office closures. 

Special Compensatory Credits accrued on or after July 1, 2012, will be subject to “use it or lose it”, meaning they have no cash value.

There are two 6 month periods designated for earning and using Special Compensatory Leave Credits. 

            May 1* – October 31
            November 1 – April 30

Any Special Compensatory Leave Credits earned during these periods must be used prior to the ending date or the leave will be lost. Employees will no longer be compensated for Special Compensatory Leave credits earned after July 1, 2012.

*Any Special Compensatory Leave Credits earned after July 1, 2012 must by used before October 31, 2012.  (NOTE:  Due to the effective date, this is not a full 6 month cycle, but only includes the 4th of July and Labor Day in this period)

As an example, any Special Comp earned on the 4th of July holiday or Labor Day (Sept 3rd) must be used prior to October 31st .

Special Compensatory Leave will be managed in the People First System utilizing two Special Compensatory Leave balances; Pre and Post 7/1/12 Special Compensatory Leave.

After the Post-7/1/12 Special Comp is used, employees must use all Pre-July 1, 2012 special compensatory leave prior to using annual leave or regular compensatory leave.  Effective July 1, 2012, there no longer is a 240 balance retained before use of annual leave is allowed.  Pre-July 1, 2012 leave must be reduced to zero before use of annual leave or regular compensatory leave is authorized. There no longer is an exemption for pre-approved leave.

For employees not covered by the contract, the Department will continue to require that all employees use special compensatory leave credits in lieu of annual or regular compensatory leave.

Payment for Pre-7/1/12 Special Compensatory Leave

Career Service employees whose respective 2011-2012 collective bargaining agreement imposed a 240-hour cap shall continue to be paid at separation of employment pursuant to current agency practice.  The Department will continue to pay the Pre-7/1/12 Special Compensatory leave balances in accordance with the DMS rule (60L-34.0044) which allows payment for all unused special compensatory leave credits upon separation.

A revised Personnel Information Memorandum (PIM) will be issued which will reflect these changes.  In the interim, employees should contact their servicing personnel office if they have questions.

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